Location: CBD Melbourne

Position Type: Full Time

ADMIN ASSISTANT/ RECEPTION BACKUP

The Role

This is an integral role for the Firm’s Admin team, assisting with a variety of administrative duties as well as managing calls and providing cover for the reception desk supporting our Receptionist . Full training and support will be provided from day one. As you grow and develop we will work with you to tailor your career path and development to best fit your skills and areas of interest.

This role offers a variety of general administration duties such as:

  • Managing and sorting incoming mail, including ATO correspondences/notices
  • Scanning and saving documents into the electronic filing system
  • Assisting Reception with meetings and call overflow as required
  • Updating our digital library with new resources
  • Ordering and maintaining office stationery supplies
  • Managing and updating our company database
  • Run errands such as banking and posting, and local pick-ups/deliveries when needed
  • Manage and maintain offsite archiving system
  • Coordinate DocuSign signing processes
  • Administer ShareFile access
  • General upkeep of office areas, maintaining the tidiness and organisation of the stationery room and kitchen facilities
  • Assisting other members of the Administration team/Managers/Directors as requested

Skills & Experience

To be successful in this role you will need:

  • You’re at the earlier stages of your admin career, perhaps with about 12 months admin experience, preferably in a corporate office setting
  • Preferably you’ve operated a phone system within a busy office, and you are happy and confident to manage calls and visitors to our firm when our Receptionist is absent
  • You have intermediate Microsoft office capabilities, and enjoy learning new IT skills
  • You pay attention to detail in your work, taking steps to ensure its correct
  • You communicate clearly and professionally
  • You’re positive, reliable and work well independently and in a team
  • You’re self-driven and have proven initiative and problem-solving skills
  • You want to learn and develop your admin career

What We Offer

We’re constantly considering our offering, and welcome ideas from our team members.

Here’s some of what you can expect:

  • Annual remuneration reviews
  • Career Development Conversations focusing on your development and career path
  • Investment in your continual learning
  • An open door, feedback culture
  • Support to balance your work and life commitments
  • An active social club and opportunities to connect with others
  • Access to Employee Assistance Program
  • Wellbeing resources including fruit, coffee, monthly massages and flu shots
  • An employee referral program including an attractive bonus
  • The firm is certified as a “Great place to work”

About the Firm

Hall Chadwick is a mid-tier chartered accounting and business advisory firm collaborating the skills of more than 430 staff across Australia and New Zealand. In Melbourne, our practice areas include audit, business services, tax consulting and advisory with a strong focus on international business, forensics, corporate finance, business recovery and insolvency, and private wealth.

Clients tell us they value the hands-on, personal service we offer, because they have access to experienced people and advice every step of the way.

Our membership with PrimeGlobal connects us with over 29,000 professional staff in 100 countries around the world.

All applicants much be Australian citizens or hold a current valid Australian work visa.

Who would I be working with?